Malaysia International Vocational Association

GUIDELINE AND RULES & REGULATIONS

Aroma Therapy

Formula Description Template

(A4P) Aromatherapy - Souvenir of Scent

● Objective

With the concept of a “fragrance souvenir” at its core, this competition invites participants to combine aromatherapy-inspired scent design with local cultural creativity.
The goal is to create a diffuser stone piece that embodies travel emotions × aromatic artistry × aesthetic design.
The work should convey a “journey through scent” — making fragrance an extension of cultural memory and a collectible, portable travel keepsake.


● Requirements

Entries must fulfill the following key points:

  • Feature a scent that reflects a city, country, or cultural characteristic

  • Exquisite and visually appealing souvenir design

  • Integrate aromatic artistry with travel-inspired emotions for overall expression


● Competition Format

  • Category: Pre-Made Finished Product Showcase (no on-site creation)

  • Participants must complete their works before the competition and arrange/display them on-site


● Work Specifications

  • Content: Diffuser stone + essential oil scent design

  • Quantity: 1–2 sets (including diffuser stone and packaging/display)

  • Theme: Inspired by “Travel Souvenir Fragrance”

  • Essential Oils: 2–4 natural essential oils (participants must explain scent inspiration and effects)

  • Display & Description: Include an A4-sized description card with design concept, scent formula, and cultural inspiration; text must be clear and legible


● Participants Must Prepare

  • Completed work (including packaging and display setup)

  • Description card (including work name, scent combination, and design concept)

  • Optional small display props (e.g., base stand, travel-themed decorations)

  • Ensure a neat, safe, and professional display


● Disqualification Rules

  • Work not created by the participant, produced by others, or plagiarized

  • Use of synthetic fragrances or non-natural chemical scents (violates aromatherapy principles)

  • Missing description card or insufficient explanation of theme/formula

  • Improper, damaged, or incomplete packaging/display

  • Untidy, uncoordinated, or unsafe display area


● Judging Criteria

Judging AspectDescription
Theme Creativity & Concept ExpressionClear presentation of the “Travel Souvenir Fragrance” theme
Scent Design & HarmonyEssential oils are well-combined, layered, and align with culture and theme
Appearance & Aesthetic DesignShape, color, and packaging are refined; visual appeal complements scent
Cultural & Regional RepresentationReflects the characteristics of the travel location (e.g., Japanese cherry blossom, Malacca spices, Parisian florals)
Description Card & Overall DisplayClear content, aesthetically arranged, with storytelling in naming
Environmental & Safety ConsiderationsUse eco-friendly materials, no chemically irritating ingredients, safe and stable

● Inspiration Ideas

ThemeScent CombinationRegional Inspiration
Floral RomanceRose + Ylang Ylang + NeroliParis
Fresh OceanBergamot + Eucalyptus + MintMaldives
Calm & HealingLavender + Frankincense + VetiverUK
Spice JourneyBergamot + Clove + CinnamonMalacca

● Example Entry

    • Work Name: MELAKA MEMORIES • Journey of Fragrance

    • Scent Combination: Bergamot + Clove + Cinnamon

    • Inspiration: Inspired by the spice trade history of Malacca; combines warm, sweet-spicy scents symbolizing passion and cultural fusion

(A4P) Aromatherapy - Personalized Fragrance Design

  1. Competition Objective

This competition evaluates participants’ professional skills in designing fragrance structures, blending techniques, and creative expression using pure natural essential oils and aldehyde-free alcohol. Participants are encouraged to apply their expertise to create high-quality personalized perfumes that meet artistic fragrance standards.

  1. Scoring Criteria
  • Fragrance Layering and Balance: Assessment of the distinctiveness and harmony of the top, middle, and base notes, including the smoothness of transitions and overall coherence.
  • Blending Precision and Technical Performance: Accuracy of essential oil and alcohol ratios, adherence to blending standards, and the consistency and stability of the perfume.
  • Creativity and Expression: Alignment of the fragrance theme with the design concept, functionality and creativity of the spray bottle, and the completeness and clarity of the formula description.
  1. Competition Rules

(1) Perfume Blending Guidelines

  1. Essential Oil Usage Standards:
  • The fragrance must be composed entirely of 100% pure natural essential oils without artificial fragrances, diluents, or non-natural ingredients.
  • Participants may freely choose the types and quantities of essential oils, but the formula must include a complete fragrance structure with top, middle, and base notes.
  1. Perfume Type and Concentration:
  • Perfume type: Eau de Parfum (EdP) to ensure usability and professional quality:
  • Essential Oil Concentration: 10%-15%.
  • Alcohol Proportion: 85%-90% of the total perfume volume, used to dilute essential oils, enhance diffusion, and prolong scent retention.
  1. Fragrance Layering:
  • Top Notes (15%-30%): The initial, light, and fresh impression of the fragrance.
  • Middle Notes (30%-50%): The core body of the fragrance, providing depth and character.
  • Base Notes (20%-40%): The long-lasting foundation of the fragrance.
  1. Blending and Maturation:
  • Essential oils and alcohol must be thoroughly mixed. After blending, the perfume should be left to mature for 48-72 hours to stabilize the fragrance layers and enhance quality.

(2) Spray Bottle Design Specifications

  1. Uniform Use of Spray Bottles
  • The perfume must be presented in a 20mL spray bottle made of glass or other safe materials that are non-reactive with alcohol or essential oils.
  • Bottles must be tightly sealed to ensure ease of use and prevent leakage.
  1. Labels and Identification
  • No labels or participant identification numbers are required. Judging will be conducted anonymously based on the submitted perfume and formula description.

(3) Alcohol Base Usage Guidelines

  1. Aldehyde-Free Alcohol: Participants must use 95%-96% aldehyde-free perfumer’s alcohol, which ensures a clean and pure scent without disruptive impurities.
  2. No Water Additions: To maintain fragrance stability and quality, no water may be added during perfume creation. Only aldehyde-free alcohol may be used as the base solvent.
  1. Competition Process

(1) Pre-Competition Preparation

  1. Submission of Entries
  • Participants must submit their completed perfume creations and formula descriptions to the designated location at least 1 hour before the competition begins.

(2) Display and Judging Process

  1. Display of Entries:
  • The organizer will arrange the perfume entries and formula descriptions anonymously. Staff will apply the submitted perfume samples to scent strips for evaluation.
  • Judges will assess the scent strips based on scoring criteria. Participants are not required to perform any operations on-site, as all evaluations will be conducted on submitted entries.

(3) Retrieval of Entries

  1. Collection After Judging:
  • After the competition concludes, participants may collect their entries at the designated location by 5:00 PM.
  • Participants must present their entry numbers for identification. Any unclaimed entries will be handled by the organizer.
  1. Formula Description Requirements
  • Printing Standards: Formula descriptions must be printed on A4 paper, with clear and complete content.
  • Filling Instructions: Templates can be found in the appendix of the rules document.

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Formula Description Template:

 

Fragrance Theme

(Describe the inspiration or purpose, 20-50 words)

Example: Morning Garden – Inspired by a fresh morning garden, this fragrance awakens a sense of clarity and elegance for the day.

 

Fragrance Design

  1. Top Notes (15%-30%)
  • ________% (Essential Oil Name: ________)
  1. Middle Notes (30%-50%)
  • ________% (Essential Oil Name: ________)
  1. Base Notes (20%-40%)
  • ________% (Essential Oil Name: ________)

Dilution Ratio

  • Alcohol Base: ________%
  • Essential Oil Total: ________%

Usage Scenario

(Describe the intended scenario or usage method, 20-50 words)

Example: Ideal for evening events or formal occasions. Spray lightly on the wrists and neck to exude an elegant and charming aura.

Formula Description Template